Introduction
This blog explains about how PRINCE2
(project management in controlled environment) can help IT and related domain
companies to manage projects in an effective way.
About PRINCE2®
PRINCE2® is globally recognized and
accepted project management practice which is generic and used by all vertical
firms. The concept of PRINCE2® is very flexible and can be easily tailored as
per the project requirements. Its principles proven and there is always best
project delivery success rate.
PRINCE2®
methodology can be adopted to any size of the project and in any type of the
organization. All the key activities are addressed very effectively in PRINCE2®.
It covers the main areas required for project management like risk, Planning,
Change and progress.
Courtesy: axelos-prince2-foundation
PRINCE2®
methodology is based on its 7 Principles, 7 Themes and 7 Process.
Reference from: axelos.com
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The 7 Principles
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The 7 Themes
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The 7 Process
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Continuous
Business Justification
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Business
Case
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Starting
a Project
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Focus
on Products
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Organization
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Initiating
a Project
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Mange
by Stages
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Quality
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Directing
a Project
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Manage
by Exception
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Risk
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Controlling
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Tailor
to Suit
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Planning
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Managing
Product Delivery
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Learn
from Experiences
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Change
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Managing
Stage Boundaries
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Roles
and Responsibility
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Progress
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Closing
Project
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Benefits to IT Project Management
PRINCE2®
is widely adopted project management methodology in the information technology
sector. Many organizations are using it to manage their projects and it has
helped them to execute and deliver a project in a successful way. My experience
of using PRINCE2® and how it benefits to IT companies is explained in below section.
1.
Establishing Organization Culture:
Organization culture is one key factor for all companies and it’s very
important for those who has peoples as their main assets. Any project
undertaken for execution in any organization has big
influence of its culture on project life cycle. Its organization philosophy
with which it’s heading to achieve the goals. Culture is based on shared
attitudes, beliefs, customs and rules.
Culture also includes the
organization’s vision, values, norms, systems, symbols, language, assumptions,
beliefs, and habits (Needle, 2004).
PRINCE2® 7 principles helps to establish the culture in IT
organizations. The continuous business justification teaches people about using
the resources and their time effectively and project always running with return
on investment. Its also helping in setting up roles and hierarchy culture.
2. Setting up Consistency: This is a very important
factor in the project execution and PRINCE2® s seven processes helps in setting
up the consistency in the projects tasks. Adopting the PRINCE2® process allows
the project manager to execute project with consistent stages. All the
stakeholders are able to drive the project to its objective.
3. Allow Tailoring: PRINCE2® allows
people to customize it as per the organization and project needs. Most of the IT projects are of short duration and it’s important for all the
stakeholders to conclude project successfully by achieving its desired
objective and for that there might be certain things to be customized or
standardized and this methodology allows to do that very flexible way.
4. Continues Business Justification: The continues
business justification is the key principle of Prince2 and its very much
aligned with all the organizations. All IT firms can establish concrete trust
with their vendors only by listening to their vendors, understanding them and
acting for their benefits. The continuous business justification principle
allows these firms work continuously with their vendors by justifying the
business.
5. Managed by Stages: IT companies are executing large and complex projects which run for
several years. Prince2’s managed by stage allow these firms to break the work
in smaller phases and manage them effectively. Dividing work in small phases
with demo able milestone provides transparency in all stakeholders.
Conclusion:
PRINCE2® is tested and proven project
management practice adopted by multiple organizations all over the world.
Understanding the PRINCE2® deeply and implementing it as per organization’s
philosophy will benefit to organizations as well as the employees. Its 7
principles, themes and process are closely mapped to each other and allow
organizations to scale as per their needs.
